Responsible AI & Technology Use Statement

Our Approach to Responsible Technology

Wellbeing Places Equip Limited ("WBP Equip") develops and deploys digital products and technology solutions designed to support informed decision-making, operational insight, and improved outcomes within the built-environment and wellbeing ecosystem.

We recognise that the use of artificial intelligence and advanced digital tools carries responsibilities as well as opportunities. Our approach to technology is therefore guided by principles of responsibility, transparency, and accountability.

Human Oversight and Accountability

WBP Equip does not rely on fully automated decision-making for critical outcomes.

Technology is used to support analysis, prioritisation, and insight generation, but responsibility for decisions remains with appropriately qualified individuals or organisations using our products.

Automated systems are designed to operate with defined controls, review points, and escalation mechanisms.

Fairness, Bias Awareness, and Integrity

We recognise the potential for bias or unintended impact in data-driven systems.

Accordingly, WBP Equip seeks to:

• consider the origin, quality, and limitations of data used in its technology;
• design systems with awareness of fairness and inclusion risks; and
• take reasonable steps to identify and mitigate material bias where it may arise.

Where appropriate, independent expert input may be used to support validation and review.

Transparency and Explainability

WBP Equip aims to ensure that the role and limitations of technology within its products are understood by relevant stakeholders.

We seek to:

• avoid opaque or misleading representations of system capability;
• support explainability appropriate to the use-case; and
• enable informed use of outputs rather than unquestioning reliance.

Data Protection and Privacy

The Company is committed to respecting privacy and protecting personal data.

Technology solutions are designed and operated with consideration for:

• lawful and proportionate data use;
• data minimisation and retention discipline; and
• appropriate safeguards for confidentiality and security.

Further information is available in the Company's Privacy Notice.

Security and Reliability

WBP Equip applies proportionate measures to support the security and reliability of its technology platforms.

These include controls relating to access management, system resilience, and incident response, recognising that technology risk evolves over time and must be actively managed.

Independent Review and Continuous Improvement

Where appropriate, WBP Equip may engage independent advisers or specialists to provide professional challenge, validation, or assurance in relation to technology, data, or ethical considerations.

Feedback, learning, and review form part of our approach to continuous improvement.

Use and Limitations

WBP Equip's technology products are intended to support professional judgement and operational decision-making, not to replace them.

Users are responsible for ensuring that outputs are interpreted appropriately and in accordance with applicable professional, legal, or organisational standards.

Review

This Responsible AI & Technology Use Statement is reviewed periodically to reflect changes in technology, business activity, and the wider regulatory or ethical landscape.